Coordinator for Global Service

    • Job Tracking ID: 512830-656868
    • Job Location: Chicago, ID
    • Job Level: Any
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: November 07, 2018
    • Years of Experience: 2 - 5 Years
    • Starting Date: ASAP
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Job Description:

Job Context Information

On behalf of the ELCA, Global Mission stewards relationships with companions in every corner of the globe; funds long-term, sustainable health and development projects; responds to international disasters; listens to companion church bodies and supports companion priorities by sending global personnel and through program grants and leadership development opportunities; and receives the gifts of Christian witness from the global church to build our own capacity in the United States.

Job Purpose

This position coordinates event logistics and programming planning for three annual domestic Young Adults in Global Mission events, two annual New Missionary Orientation programs, and the annual Summer Missionary Conference. This position further provides high-level administrative coordination and support for critical Global Service team systems and processes.

Job Responsibilities

1. Coordinate the logistics processes & planning for multiple annual Global Service events. Events include the Young Adults in Global Mission Discernment, Orientation, and Re-Entry (end-of-service) events, two annual New Missionary Orientation programs, the annual Summer Missionary Conference, & the Missionary Re-Entry program.

2. Coordinate event site and vendor acquisition & relationships for each event. Assist in the evaluation of facilities’ space and services; manage relationships with event site staff and vendors; coordinate the execution of event site contracts and timely payment of the same. Implement the decisions & plans for use of facility spaces and services.

3. Implement contract procedures for event presenters and/or event contract staff, including contracts for YAGM alumni phone interviewers & alumni small group facilitators. Prepare & submit documentation to ensure timely payment of contracts.

4. Collaborate with area desks & YAGM program staff in development of event participant lists. Coordinate participant travel, rooming assignments, meals & snacks, and any special celebratory program components (e.g. the Missionary Recognition Banquet at the SMC).

5. Monitor event budgets, generate financial reports, and implement the evaluation systems for each event.

6. Supervise the Global Service summer intern in her/his engagement with and administrative support of summer events. Ensure a positive learning experience while guiding & managing appropriate output for event-related tasks.

7. Provide high-level administrative coordination for critical Global Service team processes and systems, including those related to the preparation of missionary contracts & interviews, missionary deployment logistics, YAGM program expenses, and standardized filing & archiving systems.

8. Performs other duties as required

Travel.

Overnight domestic travel for onsite management of events is required, up to approximately 35 days per year. A valid driver’s license and comfortability driving a van or other similarly sized vehicle in urban settings is required.

Physical Effort.

While performing the duties of this job, the employee is regularly required to talk and hear, use hands and fingers to operate a computer and telephone. This position requires sitting for long periods of time. This position further requires the employee to lift and move event resources and other materials, up to approximately 30 pounds at a time. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

Experience and Skills:

1. Appropriate education and/or directly related experience in one or more of the following areas: event planning & onsite management; organizational administration; communication; or an equivalent combination of education and experience. Experience with diverse constituents preferred.

2. Exceptional organizational skills; ability to manage multiple, complex projects simultaneously and under time pressures; aptitude for detail; ability to prioritize projects and to work independently.

3. Excellent interpersonal skills in relating to staff and the public, both verbally and in writing; ability to work effectively in team relationships; ability to work in environment that values diversity.

4. Creativity, self-motivation, sense of humor, and ability to thrive in a fast-paced team environment.

5. Knowledge of and commitment to the ELCA and its Global Mission programs, relationships, and the accompaniment model for mission.

 

List required certifications or licenses:

Bachelor’s degree, or an equivalent combination of education and experience.